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- Locally owned and operated We are locally owned and operated in Broward County, with offices located throughout Miami-Dade and Broward counties.
- We use Adobe Acrobat Reader We use the Adobe Acrobat Reader freely distributed scanning format which will allow for long term scalability. Future options, such as indexing and database book-marking, can be added without rescanning, ** VERY important - consider non-proprietary scanning methods. **
- Optical Character Recognition We use the most advanced OCR (Optical Character Recognition) methods ensuring that all documents can be searched for using desired keywords. This eliminates wasted time normally required when manually reading and searching for that certain document within a file. Most scanning methods are simple images with no search capabilities.
- Destruction Certificate A destruction certificate will be issued, if requested after file destruction.
- We can return your materials All expanders and original file folders will be returned in their original condition.
- Pick up and Delivery There are no extra costs associated for pick up and/or delivery.
- Backup Media CD or DVD media will be provided as requested, additional backup copies are available at no charge.
- Internet Access Web access/viewing can be provided at no additional charge, and will allow the firm to view, print, email or fax entire documents or individual pages or ranges of pages from any web enabled pc and from anywhere in the world, all in a secure encrypted area accessible to only the firm itself. ** This method requires the use of the freely distributed Adobe Acrobat Reader. **
- Image Optimization All documents are cleaned with scanning filters to ensure the very best image quality.
- Documents are compressed All documents are compressed to save approx. 35% on storage space and will allow for fast web viewing and reading via a web browser. This is a NEW option which only the most sophisticated scanning engines include, and it is provided at no additional cost.
- We provide a easy method to search for files An index of the files will be provided if requested to locate the specific CD or DVD media which contains the file, an inexpensive file server is recommended which can be managed by our company via the internet remotely.
- Documents are cleaned All documents are deskewed to straighten images due to faxing, which creates a better printable file after scanning in most cases.
- Legal Standards All documents are scanned well above the industry standard, at 300 DPI, for crisp clean images and to avoid image degradation, a resolution most scanning engines and companies avoid due to the additional time and costs it takes to scan at this higher resolutions, not Scan Pros we use 300 DPI.
- Additional Services We have a full programming staff onboard, and if needed can incorporate a stand alone file server in the office for all employees to access, this will avoid the process of locating the correct CD or DVD by simply requesting the file needed, please remember this service is available online and no additional hardware is needed in this case.
- Password Protected Files can be encrypted and/or password protected if desired.
- Quick Access to files Quick turn around time!
- No Gimmicks The scan service is all inclusive, no additional costs are associated, Simple and Effective choose Scan Pros.
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